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This guide is for users belonging to an EB who, upon receiving a mailbox @aegee.eu, wish to migrate their former drive data into the Gsuite's drive data, in compliancy with GDPR if the migration is for drive data of an European Body.

Assuming the user wants to migrate from a mailbox called prc.aegee@gmail.com to a prc@aegee.eu

End result

By following this guide the situation will become as following:

  • Your data from your gmail are now held in your Gsuite account
  • In your new drive, the old data are all structured in the same way.
  • In your old drive, the old files will still be there.
    • Old files should be deleted, and that account closed (in case of an address belonging to an European Body).


There are two ways to perform this transfer: an online way (you must stay online and with computer on) and an offline way (it can happen while the computer is off)

Step-by-step guide: online way

This method is the most simple: download all the data from one drive, re-upload on the other drive

  1. Login to your source drive with your account (in this example, prc.aegee@gmail.com)
  2. Select all files in the top folder
  3. Right-click them and click "Download"

According to the dimension of the files in your drive, it may take a long time to download them all. Your browser MUST stay open until the operation has been completed.

According to the dimension of the files in your drive, the downloaded content could be split in multiple .zip files.

The files shared with you will only be downloaded if they are "Added to My drive" (it's a google drive thingy, it means that the files are not only in "shared with me" section).

Once downloaded everything, you can proceed in the following way:

  1. Download, install, and login with your @aegee.eu credentials to the Backup and sync Drive client
  2. In your Downloads folder, extract all the .zip files containing the data you downloaded
  3. Put all the files in the synchronised folder.
  4. Profit! All the files will now be uploaded from your computer to the cloud 

Alternatively, you can go on drive.aegee.eu and upload from the browser, though it will take again as much time as the first time and you CANNOT close the window.

Step-by-step guide: offline way

This method is the fastest: make a synchronisation happen on the server side and just turn off the computer 

The files MUST NOT BE CHANGED while the synchronisation is happening. Hence, make sure that the files that are shared are temporarily blocked (un-share them).


  1. Login to your source drive with your account (in this example, prc.aegee@gmail.com)
  2. Create a new folder called "TOP"
  3. Select all files/folders in the folder (except "TOP")
  4. Drag and drop them into "TOP"
  5. Right-click "TOP"
  6. Share it with the destination address (in this example, prc@aegee.eu)
  7. Go to this link and login with the destination address
    1. You should be able to see the folder that are shared with you: in your case, "TOP"
  8. Select "TOP"
  9. Click "copy"


The files MUST NOT BE CHANGED while the synchronisation is happening. Hence, make sure that the files that are shared are temporarily blocked (un-share them).

End result: you have an excel file and a folder called "my backup". Currently it would take around 24h for 4k files.


You can always ask Fabrizio for support. He can be found at fabrizio]AT[aegee[dot]org




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