This article applies when the reader, as a member of a local board, would like to request AEGEE-Europe to provide them a Gsuite account.
It applies also to locals who already have their version of Gsuite/O365 (Read below)
Add the steps involved:
GDPR requests AEGEE-Europe to sign a DPA (Data Processing Agreement) with your local. This doesn't block the procedure, but be aware that AEGEE-Europe's DPC (Data Privacy Committee) will contact you in the future |
Generally the locals should take care by themselves of any legal matters such as the General Data Protection Regulation (GDPR).
However in our network:
Since AEGEE-Europe has the possibility, they want to help such locals. In addition, in an effort to streamline communication mechanisms, AEGEE-Europe is clarifying how communicating to the locals is happening. As long as the local keeps up-to-date the addresses within "localname@aegee.eu", everyone is happy.
Finally, the whole system is going to be integrated into MyAEGEE, therefore it is important that the locals keep the address up-to-date.
If your antenna owns a version of Gsuite already, your systems are already in compliance with GDPR and would not need a system provided by AEGEE-Europe. |
You can use your Gsuite by AEGEE-Europe antenna's email address as you please. The only requirement from AEGEE-Europe's side is that you keep up-to-date your email address that is inside the group "localname@aegee.eu" (i.e., keep up-to-date "your own real mailbox" in the explanatory pic above)
When logged-in with the account "aegee-localname@aegee.eu", go to the groups admin page and add/remove subscribers.
With the new Gsuite account (of your antenna), you can login to the helpdesk and ask for support (for/on behalf of your antenna). Wanna try? Head to the helpdesk and login. You will be able to request as usual, but this time if you have already submitted a 'ticket' (i.e. a request) it will be shown under "requests - created by me" (click on your picture on the top-right). When every AEGEEan will have access to Gsuite, they will be able to ask for support for their own IT problems See a full list of services that the account enables you (check also the "For locals" part). |
In case you would like to migrate your email from aegee.localname@gmail.com into your new aegee-localname@aegee.eu, you can follow the guide How to migrate your gmail to a gsuite account |
In case you would like to migrate your drive data from aegee.localname@gmail.com into your new aegee-localname@aegee.eu, you can follow the guide How to migrate your drive data to a Gsuite account |
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